Municipalities are responsible for delivering consistent, timely, reliable and efficient services to the community while ensuring compliance for a full suite of assets. This outlines why it is imperative for municipalities to implement a CMMS that automates preventive maintenance schedules and offers real-time access to vital information for informed decision-making.
How a CMMS Meets Government Sector Needs
- Accurate Budget Forecasts
Budget forecasting plays a crucial role in guiding decisions during the planning process. With a computerized maintenance management system in place, municipalities can maximize the reliability and efficiency of assets without exceeding the capital budget. A CMMS generates both short and long-term funding reports for up to 100 years accurately based on asset criticality. This facilitates precise planning and accurate allocation of available resources to support asset repairs and replacements. With fewer dollars being spent on unexpected repairs and emergency inventory purchases, municipalities can avoid costly downtime, extend the useful life of vital assets and curb losses down the line.
- Efficient Risk Management
The lifecycle funding module of a CMMS generates accurate asset management plans based on work orders and asset conditions. The asset risk index is also auto-generated for equipment and assets to help municipalities make the right decisions on prioritizing their capital based on the risk analysis. It also calculates the probability of failure based on work order and condition assessment histories to facilitate the development of sustainable asset management strategies.
- Effective Maintenance Management
Timely maintenance is essential to asset performance so in order to avoid downtime caused by underperforming assets, municipalities need to use maintenance management software that accurately predicts an impending failure and prevents expensive replacements. With a CMMS, municipalities can not only improve the longevity of assets but also cut the costs associated with emergency troubleshooting and unexpected downtime.
- Improved Compliance
Government organizations and municipalities need to comply with several rules and regulations related to accounting practices, safety provisions, and service delivery. Using a CMMS to generate maintenance reports helps municipalities and government utilities to ensure that public assets are serviced and maintained on time and public health and safety is maintained. With maintenance management software, work orders are completed on time, assets are periodically inspected, problems are identified and fixed in time, and financial reports are generated in real-time. With a CMMS, maintenance managers can access summary data on any device, generate charts and graphs at any time, and check work order progress from anywhere. This ability to extract data on demand helps municipalities and public works departments stay prepared for regulatory audits and comply with outside regulations.
- Shorter Service Delivery Cycles
Computerized maintenance management systems ensure that maintenance operations are coordinated across assets. By enabling municipalities to align maintenance management with citizen service requests, a CMMS efficiently speeds up service delivery cycles in a cost-effective manner. With a CMMS in place, municipalities can ensure that infrastructure and assets are well-serviced at all times and mitigate the impact of downtime on service delivery.
All municipalities whether big or small, are faced with several challenges that range from maintaining assets with limited financial resources to keeping up with regulatory compliance without exceeding the budget – all this while dealing with all the changes on demand and fulfilling asset management obligations. NEXGEN’s CMMS is designed to enable municipalities to consistently keep up with growing maintenance needs, manage assets efficiently, accurately allocate resources and improve service delivery.