5 CMMS Reports You Must Analyze To Maximize Facility Maintenance

Eliminating maintenance issues is a big responsibility for maintenance managers who are managing a facility with hundreds of assets. If you want to see a massive change in equipment downtime and reduce maintenance costs, deploying a CMMS will help you achieve exactly that through real-time insights into maintenance schedules, asset performance, and inventory levels. It is a critical cog in improving operational efficiency and labor productivity so if you want to extract maximum value from it, go deeper into your analytics.

Here are 5 CMMS reports that can completely eradicate every maintenance issue over time and boost the overall bottom line of any organization:

Preventive Maintenance Report
An accurate PM report enables maintenance managers to view maintenance operations end-to-end, right from the time a work order is generated, scheduled, and issued till it is received, executed, and closed. Every single maintenance task can be filtered by date for complete analysis. Diving deeper into analytics and clustering PM schedules by department, date, location, vendor, equipment category and technician will get you a much better handle on preventive maintenance allowing you to tap into the true potential of your manpower. By knowing who is doing what in real-time, it becomes easy to optimize PM schedules and associated activities on a daily basis.

Equipment Downtime Report

Equipment downtime reports when analyzed for the previous 12 months tell you if replacement parts were unavailable or your maintenance crew was shifted to a high priority maintenance task. Knowing if downtime has been high for certain vital equipment which took a long time to return to optimal functioning, can help maintenance managers filter out such equipment that are close to end of service life and reduce downtime.

Purchase Order Report
Imagine the frustration a field technician experiences when the parts needed for routine maintenance are not available or a machine breaks down and the replacement parts are not on the shelf. A purchase order history report enables maintenance managers efficiently manage inventory levels by analyzing previous purchase orders from the time they were generated, sent, scheduled, and received. Examining purchase orders by location, department, priority, and date facilitates next-level maintenance management and empowers organizations to break the chain of reactive maintenance by restocking spares in time.

Labor Summary Report
The labor summary report offers a holistic view of the maintenance performance by work orders completed, purchase orders placed, and preventive maintenance schedules. Examining the labor summary report by the date, from creation to completion facilitates accurate decision making. As the maintenance managers can see the records of the maintenance crew by their designated facility, department that generated the request or their work order priority. This report will uncover valuable insights like poor maintenance practices, incorrect installations, lack of training, use of low-quality parts, frequently reported issues, and skipped PM schedules. Maintenance managers can then modify maintenance policies and procedures making them simple and intuitive for speedy completion of work.

Work Order Report
A work order report reflects every single request as it was created, assigned, scheduled, started and closed by a date range. These work orders can also be classified by department, technician, location, work status, and the type of request created. This is a powerful report that takes the hassle out of your cumbersome, complicated, and time-consuming maintenance activities by enabling facility managers to sustain a comprehensive asset management program.

Driving Change from Your CMMS Data

CMMS data contains valuable insights on mission-critical assets, equipment failures, downtime, maintenance spending patterns, and resource utilization which maintenance managers can use to implement changes that will boost productivity and reduce downtime. Turn this accurate and reliable data into actions by refining work processes and reducing costs wherever it is feasible. Asset management means continuous improvement and NEXGEN’s Asset Management software helps you implement the best industry practices, respond faster, add value, and achieve the organizational goals.