Constant innovation in the manufacturing industry and advances in the production machinery have made mass production fast, easy and safe. But when maintenance managers spend more time fixing sudden machine failures and find it difficult to stretch the available resources for necessary asset maintenance, you know it is time to deploy a computerized maintenance management system. Designed to ensure that operations keep running smoothly and assets perform at peak efficiency, computerized maintenance management systems store, share, and monitor all the big data on a centralized platform – from work orders and preventive maintenance schedules to inventory levels and audit procedures and all other paperwork that gets documented in an organization.

The following are 4 ways in which maintenance managers can leverage a CMMS to manage big data more efficiently:

  1. Improve Operational Efficiency

A computerized maintenance management system enables maintenance managers to implement preventive maintenance and predictive maintenance schedules and put an end to panic fixes. A CMMS eliminates the need for tedious and time-consuming data processing and streamlines workflow by automating PM schedules for both technicians and contract workers. With a CMMS, maintenance managers can be confident of uninterrupted operations and optimal utilization of resources with consistent tracking of work status, and employee performance. Also, the issues arising due to lost or misplaced information due to manual data entry are reduced to a minimum and inventory management becomes more data-driven. When the right information is available in real-time, the maintenance crew can complete work orders in time, improve productivity, keeps supervisors updated on work progress, send real-time reports of progress, and ensure that parts are always in stock.

  1. Ensure Optimal Resource Allocation

A CMMS enables organizations to track and analyze production processes in real time and establish the best ways to allocate resources. A computerized maintenance management system delivers all the information in an instant from all the sources to keep facility managers on top of inventory stock, work order processing, equipment performance, pending maintenance work, asset condition, and repairs and replacements. When organizations have a big picture of business operations at their fingertips, it becomes easy to mitigate risk and allocate the right tools, manpower, and capital to the right processes. Computerized maintenance management systems also generate funding forecast graphs and charts to facilitate accurate resource allocation and precise capital prioritization.

  1. Create a Culture of Accountability

When organizations suffer the consequences of unexpected asset failures, they proactively try to track the employee who failed to perform the scheduled inspection or replace a faulty component in time. Even after assigning maintenance tasks, it is difficult to track if the work is completed on time. This is where a CMMS helps create transparency and accountability by offering easy access to maintenance operations right from the time a work order is generated till it is completed. It completely eliminates the scope of the blame game as every individual asset and the technician’s performance in each maintenance task is documented and shared across departments.

  1. Make Better Decisions and Eliminate Inefficiencies

When periodic inspections and timely maintenance tasks are automated using a CMMS, machines work at optimal efficiency, experience less downtime and maintenance costs are automatically reduced. It also saves the time technicians spend every single day retrieving information from traditional records. With a computerized maintenance management system, organizations can also save the time and effort spent on travelling back and forth, looking for relevant information in files and folders and tracking inventory stock when emergencies arise. Consequently, maintenance technicians can spend more of their productive time spotting potential issues before they result in catastrophic asset failures.

With a CMMS, organizations can avert panic fixes, avoid inefficiencies in storing and sharing data, and prevent problems arising due to poor resource allocation and missing records. Install NEXGEN’s asset management software to extend the useful life of assets and reduce maintenance costs by staying on top of everything – workload, equipment, new staff, inventory, and safety procedures.