While this generation is so concentrated on Going Green, reducing paperwork and manual calculations, entrepreneurs started adapting to computerized maintenance management systems (CMMS) to automate all the maintenance-related work. But the latest survey conducted in New York says, 40% to 80% of all EAM/CMMS software implementations fail. If you want to use maintenance software as part of your preventative maintenance program, avoid common pitfalls by following the steps for CMMS implementation.

Let’s see Step By Step Process of Successful CMMS Implementation:

How to Implement CMMS?

Step 1:

Look for one responsible resource that has the skills and desire to successfully implement maintenance management software. This individual will be responsible for actively managing the implementation process and responding to any issues, be it technical or employee resistance. This individual will also be responsible for liaising between the asset management software vendor and their internal team.

Step 2:

Once you define the scope of your asset management needs, start looking for appropriate software. Look for software that is customizable to your particular organization’s needs. Don’t rush to purchase preventive maintenance software because it could lead you to make the wrong choice. Weigh the pros and cons of each preventative maintenance software, and speak to your team about each possible choice. Also, ask for recommendations from vendors about what preventative maintenance software they use.

Step 3:

Other than the purchase cost of the software itself, there are expenses associated with customization, deploying, maintenance, employee training, and collecting data and entering them. Ask questions and know the expenses associated with each of the above. Also ask for expenses associated with ongoing support/training, especially for new members that are added to your company.

Step 4:

Get buy-in from your team early on in the process by educating them with informational memos and Q&A sessions. It’s important to get everyone on board because resistant workers can cause unnecessary problems to crop up later. If possible, arrange for the asset management software company to speak to your team, and provide a demo of the software.

Step 5:

Last but not least, data plays the main role in an efficient CMMS system. Spend some pennies in your vendor’s data migration services because, “the more organized your data is, lesser time it will take to get your maintenance software up and running without disruption.” This step is usually the most time-consuming, so plan ahead of time to ensure a smooth transition of the new system.