When implementing new fleet maintenance software, there are several things to consider. Below are just five tips to consider when starting your fleet maintenance program.
Equipment Cataloguing: Even though the first process is to collect detailed information about the fleet and vehicles, you have to categorize these by type and location. NEXGEN Asset Management’s asset plan module comes with six fixed classes to classify and identify types of assets.
Spares & Supplies Management: Collecting the manufacturer information will help you identify previous vendors, parts and supplies for various fleet and vehicles. This allows you to get a clear picture of all your purchases of spare parts and supplies, thus reducing repetitive paperwork and delayed purchases. The parts inventory module within the NEXGEN Asset Management software allows you to order certain parts as they get depleted. This ensures that you will always have the parts necessary to complete a work order, service request, etc.
Importance Of Maintenance History & Costs: Maintenance history of specific fleet and vehicles can be checked via CMMS reporting features. With Fleet Maintenance Software, you can check for each vehicle’s labor, parts, fuel, and asset valuation. Check for hierarchical reports and through this you could gather the entire maintenance history of fleet and vehicles. This helps when you decide on replacing fleet and vehicles, and also while comparing its costs vs. new fleet and vehicles.
Little By Little: If a fleet maintenance system is proposed as a new discipline in your organization, let not your initial implementation be on global; instead start the realistic experiment with individual departments and then build up to span the entire company or organization.
Occasional Reviews: Reviews are the prompt way to check if it has met the defined objectives and goals. So, make sure your Fleet Maintenance Software is periodically reviewed (preferably every quarter) to judge the successful running of your organization. At this point, any problems can also be identified and corrected.